Customize the Look of the Addendum
Sometimes when assembling a form document, an answer is too long for the form field. One way to resolve this overflow is to send the overflowing text to an addendum, which is a section of the form designed to display such answers. You can modify the appearance of the addendum—for example, you can choose what page margins to use, define what text appears in the headers and footers, and choose the font properties for the text that is used in the addendum. You can also define how pages are numbered in the addendum.
To change the addendum format
- Edit a form template. (See Edit a Saved Form Document.)
- Click File > Document Properties > Addendum. The Addendum Properties dialog box appears.
- Complete any of the following steps:
| To | Do This |
| Define how much white space there is between the addendum page edges and the text in the addendum | Enter the dimensions in the Page margins group. |
| Define the text that appears at the top of each addendum page |
Enter the text in the Header text box. To learn how to merge page numbers in the header, see Use Answer Overflow and Addendum Text Codes. |
| Define the text that appears at the bottom of each addendum page |
Enter the text in the Footer text box. To learn how to merge page numbers in the footer, see Use Answer Overflow and Addendum Text Codes. |
| Change the font properties (including font face, size, and style) of the header or footer text | In the respective Header properties and Footer properties groups, click the Font button and make the changes at the Font dialog box. |
| Define how much vertical space the header or footer text requires | In the respective Header properties and Footer properties groups, enter a number in the Height box. |
| Change the alignment of the header or footer text | In the respective Header properties and Footer properties groups, click the Alignment button and choose your alignment option. |
| Define the font properties (including font face, size, and style) for answers that appear in the addendum | In the Addendum entries group, click the Font button and make your changes at the Font dialog box. |
| Define how much space there should be between the addendum label and the answer | In the Addendum entries group, enter a number in the Indentation box. |
| Define how much space there should be between each answer in the addendum | In the Addendum entries group, enter a number in the Space between box. |
| Make the addendum appear as a pleading paper | Select Number lines to format as pleading paper. |
Once an answer has been sent to the addendum, you cannot edit the actual addendum—you must either modify your answers at the Form Document tab or Interview tab, or you must send the addendum to the word processor (choose File > Send Addendum To > Word Processor). You can also send the addendum to the Windows Clipboard (choose File > Send Addendum To > Clipboard) to paste it into a different program for editing.
Fillable PDFs do not support the creation of an addendum when a field overflows. This means that if a field in an assembled fillable PDF template overflows, the answer in the saved PDF document will simply appear cut off. Template users should always review and modify any answers that may potentially overflow before saving the assembled document as a fillable PDF.