Change the Properties for Multiple Items in a Library

You can change the folder paths, file name extensions, and command-line options for two or more library items in a folder. For example, if you have used Windows Explorer to move templates from one folder to another, you can update all the file paths in the library at once. (Remember, moving the files on disk does not automatically update the references to those files in the library.)

If you select a folder, the changes affect all items in the folder and in any subfolders. For example, if you select the top folder of a library, you will change the properties for every item in the library.

Changing properties of library items does not affect the files on your local disk or network. For example, changing the file path in the Multiple Item Properties dialog box does not actually move the file to a different folder—you must manually move the files. (See Move Items to New Locations on Disk.)

To change the properties of two or more items in a library folder

  1. Select the items (or the folder that contains the items) and select Multiple (Edit menu). The Multiple Item Properties dialog box appears.
  2. Make changes as specified in the following table:
To Do This
Change the file path for the selected items Click the File path Browse button and browse to the new folder. Then click OK. The new folder path is inserted. (Click the File path drop-down button to view a list of all the various file paths used for the templates in your list.)

To specify the default folder the different files, choose <default> from the File path drop-down list and click OK. (The default folder is the location HotDocs looks for the file when no file path is given. You can specify what this default location is at HotDocs Options. See Change HotDocs Program File Locations.)
Change the reference path for the selected items Click the Reference path button and choose a path from the Select Reference Path dialog box. When you click OK, HotDocs inserts the reference path keyword in the File path field.

To remove all reference paths and specify the default folder for the different files, choose <default> from the File path drop-down list and click OK. (The default folder is the location HotDocs looks for the file when no file path is given. You can specify what this default location is at HotDocs Options. See Change HotDocs Program File Locations.)

The Reference path button isn't available unless you have at least one reference path defined in the File Locations folder of HotDocs Options. (See Assign Reference Paths to HotDocs Files.)
Change the file name extension for the selected items Click the File name extension drop-down button and make a selection. If the desired extension is not listed, type it.

HotDocs displays a list of the file name extensions for all the items you have selected in the File path drop-down list. If you have multiple file types selected, <various> appears in the File name extension field.
Change the command-line option or options for the selected items Type the command-line option (for example, /af=path and file name) in the Command-line options field and click OK. If assigning multiple options, include spaces between each option. (See Introduction: Command-Line Options.)

To remove existing command-line options, select <none> from the Command-line options drop-down list and click OK.
  1. Click OK at the Multiple Item Properties dialog box.
  1. When HotDocs confirms the change, click Yes.