Step 4 of the HotDocs Author workflow: Create regions and rules

Field Editor: Punctuation Markers

In the Field Editor, under Other Operations, you can click Punctuation marker icon Add a Punctuation Marker to add a punctuation marker field. You can use conditional punctuation marker fields to place punctuation in the assembled document if needed, depending on the surrounding text. Other non-conditional punctuation marker fields are used to control line, page, and paragraph break behavior.

Common Tasks

Field Type

The Field Type section of the HotDocs Field Editor displays whether the currently selected HotDocs Field is a placeholder field or an instruction field. This section appears when you select an existing field in the template.

Type of Punctuation

Element What it Does
Conditional Text Insertion Enables you to insert an A/An marker field that inserts an A or an An, depending on whether the word that follows begins with a consonant or a vowel.
Conditional Punctuation Enables you to insert one of the following punctuation marks if no other punctuation precedes it:
  • Period (.)
  • Exclamation Point (!)
  • Comma (,)
  • Semicolon (;)
  • Colon (:)
  • Question Mark (?)
Breaks Enables you to insert the following types of breaks:
  • Line Break
  • Page Break
  • Paragraph Break

There are also two additional punctuation marker fields, which enable you to combine paragraphs in the assembled document. During document assembly, when HotDocs encounters one of these marker fields at the end of a paragraph, it merges that paragraph with the one that follows it. The styles applied to the resulting single paragraph depend on the type of marker field:

  • Merge paragraphs –  the style comes from the first paragraph
  • Merge paragraphs (reverse) –  the style comes from the second paragraph